OFFICE MOVE TIPS
Preparation of Desks:
Remove any trash or “spill-able” items from desk area. Pack breakable items in a carton with padding.
Remove the contents of your each drawer and place into manila envelopes, then place them back into the drawers. Make sure to take any valuables with you during the move.
Files/Working Documents should be put into the master file and not loose in individual desks.
Items not able to fit into envelopes, put into cartons on top of your desk.
Disconnect all machines from outlets or power sources.
Protect all glass items with paper, newsprint, or other appropriate packing material. (Remember: Newspaper rubs off so be careful what you pack it with).
We advise that you create an “Open Me First” box. Pack it last -- with things that you need until the last moment before the move, as well as with any other materials in the office that you will need first thing in the morning after the move. Green Van Lines will assist you by placing the box in an easily accessible area within your workstation so you have it readily available.
Our cartons provided to our local customers are easily stackable to ensure a smooth and efficient flow of goods, as long as they are not over packed. Lids should be shut down smooth, tight and with secure tape for an easy transit. By labeling the boxes appropriately, we can guarantee a faster paced delivery.
Filing Cabinets, Storage Units, Bookcases:
Lock filing cabinets before the relocation. KEEP FILE KEYS IN A SAFE PLACE.
Lateral filing cabinets should be empty except for the two lower drawers.
With vertical filing cabinets, you may keep the contents intact, unless a stair carry is involved.
Supply or storage cabinets must have all contents packed. If the storage unit contains small, loose items, they are more easily organized in envelopes or zip-lock bags. Once packed, lock, tape, or tie the doors closed.
Bookcases should be emptied, and the books put into small boxes, do not pack in large boxes as this becomes heavy quite fast. Another good way to transport books is by using book carts, if this is something available.
Systems, Machines, Modular Furniture
Check with your relocation coordinator/model dealer a few weeks in advance in regarding the disassembly and reassembly requirements for your particular model.
TIP: This relocation process is a great time for you to have your furniture professionally cleaned.
cleaning and servicing machines prior to the move is a great idea – especially copy machines and postal machines. Be sure to check with the dealer to ensure that they allow moving companies to relocate their copiers without voiding the warranty.
Moving Central will be sure to pack your office machines such as typewriters, adding machines, or computer terminals. So be sure to disconnect these items completely, and leave them on top of the desk. Our team will wrap all of these items with our special padding before transit.
Tagging and Marking Guidelines:
A detailed code assignments or floor plans designating floor, room, and piece number MUST be provided to Green Van Lines. Changes without notification could result in delays, and we want your move to be expedited flawlessly.
Bend one corner of the label/sticker back to itself before placing on the item to be moved. This will ensure easy removal after the move is completed.
Each item to be transported must be tagged or clearly marked. Color coded tags can be made available.
Moving label should be easily understood and writing must be legible.
If furniture may need disassembly for moving, then be sure to tag each piece with the same tag color and information.
When placing the moving labels on items to be moved make sure to place them in clearly visible areas and do not place them directly on fabric.
When labeling, be sure to mark on the top and one end of the box or item to help our team expedite your move as efficiently as possible.
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